Gold Medal Software 3

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DJMate Putting All Of Your Information At Your Fingertips Copyrighted(c), 1994 by Kevin Coleman All Rights Reserved Table of Contents General Information . . . . . . . . . . . . . . . . . . . . . . . . . 1 Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Song Inventory . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Add Song to Database . . . . . . . . . . . . . . . . . . . . . . 4 Search for Song . . . . . . . . . . . . . . . . . . . . . . . . 5 Print Song Inventory . . . . . . . . . . . . . . . . . . . . . . 5 Change Active Database . . . . . . . . . . . . . . . . . . . . . 6 Modify Database List . . . . . . . . . . . . . . . . . . . . . . 6 Change Sorting Criteria . . . . . . . . . . . . . . . . . . . . 7 Modify Media Types/Duplicate Check . . . . . . . . . . . . . . . 7 Inventory Database . . . . . . . . . . . . . . . . . . . . . . . . . 8 Add Item to Database . . . . . . . . . . . . . . . . . . . . . . 8 Search for Item . . . . . . . . . . . . . . . . . . . . . . . . 8 Print Inventory . . . . . . . . . . . . . . . . . . . . . . . . 9 Check Reorder Points . . . . . . . . . . . . . . . . . . . . . . 9 Duplicate Check . . . . . . . . . . . . . . . . . . . . . . . . 9 Rolodex . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Add Record to Rolodex . . . . . . . . . . . . . . . . . . . . 10 Search for Record . . . . . . . . . . . . . . . . . . . . . . 10 Print Records . . . . . . . . . . . . . . . . . . . . . . . . 10 Mail Merge . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Print Labels . . . . . . . . . . . . . . . . . . . . . . . . . 11 Lead Check . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Edit Categories . . . . . . . . . . . . . . . . . . . . . . . 11 Duplicate Check . . . . . . . . . . . . . . . . . . . . . . . 12 Package Database . . . . . . . . . . . . . . . . . . . . . . . . . 12 Add Package to Database . . . . . . . . . . . . . . . . . . . 12 Search for Package . . . . . . . . . . . . . . . . . . . . . . 12 Print Package Records . . . . . . . . . . . . . . . . . . . . 12 Contracts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Prepare Contract . . . . . . . . . . . . . . . . . . . . . . . 13 Search for Contract . . . . . . . . . . . . . . . . . . . . . 14 Modify Terms & Conditions . . . . . . . . . . . . . . . . . . 15 Contract Information . . . . . . . . . . . . . . . . . . . . . 15 Estimates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Prepare Estimate . . . . . . . . . . . . . . . . . . . . . . . 16 Search for Estimate . . . . . . . . . . . . . . . . . . . . . 16 Modify Estimate List . . . . . . . . . . . . . . . . . . . . . 16 Lead Check . . . . . . . . . . . . . . . . . . . . . . . . . . 17 Text Editor . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 Calendar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 Utilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 Modify Colors . . . . . . . . . . . . . . . . . . . . . . . . 21 Modify Printer Port . . . . . . . . . . . . . . . . . . . . . 21 Modify Return Address . . . . . . . . . . . . . . . . . . . . 21 Modify Sales Tax . . . . . . . . . . . . . . . . . . . . . . . 21 Export/Import . . . . . . . . . . . . . . . . . . . . . . . . 21 Check Reorder at Startup . . . . . . . . . . . . . . . . . . . 22 Set Lead Time Default . . . . . . . . . . . . . . . . . . . . 22 Appendix A . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 General Information MEMORY REQUIREMENTS In order for all of the features of DJMate to work correctly, your computer must have at least 384k free. If you do not have that much memory available, some of the features of DJMate may not work (i.e. notepad) or it may not work at all. If you have expanded memory available, DJMate will use it for the overlay file. Also, a hard disk is required with at least one megabyte free. CONTACTING DEVELOPER/TECHNICAL SUPPORT To contact the developer (Kevin Coleman), you can call (718) 919-2082. You can also reach me via Compuserve (ID# 76270,1115) and Prodigy (ID# HRTD86A). For technical support and information, you should call the number on the included general information sheet. You will usually reach someone a lot quicker using that number. ________________________________________________________________________ LICENSING AGREEMENT COPYING This package is licensed only to the person to whom it is registered. No other copies, except as stipulated under Backup Copies, may be made without the express written consent of Kevin Coleman. BACKUP COPIES Backup copies may be made as seen fit. However, registered copies of DJMate may not be copied for distribution to other persons without the express written consent of Kevin Coleman except as stipulated under Copying. LIMITED WARRANTY This software is warranted to the original purchaser of this product that the software programs will be free from defects in materials and workmanship for ninety days from the date of purchase. Defective media that have not been subjected to misuse, excessive wear, or damage due to carelessness may be returned during that ninety-day period and replaced without charge. Following the ninety-day period, defective media will be replaced for a fee of $10. I specifically disclaim all other warranties, expressed or implied, including but not limited to implied warranties of merchantability and fitness for a particular purpose. In no event shall I be liable for any loss of profit or any other damage including but not limited to special, incidental, consequential or other damages. This agreement shall be construed, interpreted and governed by the laws of the state of New York. Use of this program indicates that you have accepted the terms of this agreement. 1 Installation In order to use DJMate, you must first run the installation program. The installation program will copy and make the appropriate files on your disk as well as making a configuration file which contains the necessary information to run DJMate. To run the installation program, first put your DJMate disk in your floppy drive and type INSTALL (make sure the active drive is the floppy drive). Step 1: Choose the drive that you are installing from (the drive the DJMate disk is in). DJMate will automatically pick the current default path. If the DJMate disk is in a different drive, erase the current line and type in the correct drive and path. Step 2: You will be asked to input the path where the DJMate master files should be copied to. This will be the program path. This will be where you will be running DJMate from. A default path will already be shown. If you wish to change it, put the drive letter and the path (ex. c:\files\dj or e:\dj). Make sure that you do not leave out the drive letter and colon. If you leave these out, the directories may be improperly created. If these directories do not exist, they will automatically be created. Note that you cannot install DJMate to the same directory that the master files are in. Step 3: You will be asked for the printer port. The choices are LPT1:, LPT2:, COM1:, COM2: and No Printer. If you do not have a printer then select No Printer otherwise select the appropriate port. If you select No Printer, then you will only be able to print to a file. Step 4: The next question is how many lines per page your printer is. Enter a number from 1 to 99 lines. The default is 54. That's it. DJMate will now be installed. The necessary files will be 2 created or copied from the main disk to your destination path. After this, a message confirming the success of the installation will be shown and you will be returned to the DOS prompt. If there were any errors, they will be shown. Refer to Appendix A for error messages/solutions. When the installation is complete, you will automatically be put in your DJMate directory. Type in DJ. You will then be brought to the title screen. Hit ENTER for the main menu. Overlays DJMate uses overlays in order to require the least amount of system memory possible. The overlay file keeps portions of the program on disk until that part of the program is needed, and then it is loaded into memory. If you have enough EXPANDED memory, then the entire overlay file (containing all of the overlays) will automatically be loaded into it and instead of loading an overlay from disk when it is needed, it will be retrieved from the expanded memory which results in faster performance. Start Up To start DJMate, type dj. Hit a key to start the session. General Notes You will see many references to the online screen. This is the screen that you will see before any report is sent to your printer. This screen shows the current status of the printer. There are five codes that can be returned. Printing - The data is being printed. Out of Paper - The printer is out of paper. Printer Offline - The printer is either off or offline. Printer Busy - The printer is printing something else. The program will wait its turn to print. Unknown Problem - Something else is wrong with your printer. If an error occurs (with the exception of Printer Busy), you can abort printing by typing A and hit return; otherwise reset the printer paper 3 to the top of the page and type C and then hit return to print. This screen also allows you to choose how many copies of a report you would like to print, if the header is to be printed, and whether the report is to be printed to a file. If you hit [ALT-F], you will be prompted for a file name. DJMate will check to see if that file exists. If it does, you will be asked to confirm whether you want the file to be overwritten or not. Hit Y to overwrite the file or N to select another file name. If you hit [ALT-C], then you will prompted to enter the number of copies that you want printed. Enter a number from 1 to 99. The printer status screen shows the current copy that DJMATE is printing as well as how many copies were requested. Hitting [ALT-H] will toggle between whether the header is to be printed or not. This is valid for Contracts and Estimates. If you selected NO PRINTER in the installation program, a message will appear on the top of the screen notifying you that you can only print to a file. When you hit a key, you will be prompted for a file name. A clock will be shown at the top of your main menu screen. The calculator can be brought up at anytime by hitting [ALT-Z]. Song Inventory The top of the screen will show the active database. Included in DJMate is a beats-per-minute generator and a stopwatch. To activate the beats-per-minute generator, hit [ALT-B]. The BPM generator will ask you to tap a key thirty times figure out the beats-per-minute. To activate the stopwatch, hit [ALT-S]. Add Song to Database: This option allows you to add a song to your database. You can enter the following information for each song: 4 title, artist, second artist, writer, genre, sub-genre, year, length, beats per minute, up to five types (album, cd, etc.), number of copies for each type, album name, location and comments. Hit [F10] to save or [ESC] to abort. Search for Song This option allows for you to search for a song. You can search by Title, Artist, Album, Comments or go to the Top of the Database (this will start with record number one and cycle through all of the records). If you select Top of Database, you will be able to look at the current database only. If you are performing a search, select the search field. Next, enter in the information that you want to search for (note that you can enter up to three search criteria). After that, you will be asked whether you want to search (1) All Song Databases or (2) ONLY the current database. After you make your selection, the search will commence. If a match is found, the record will be retrieved. If you selected to search ALL SONG DATABASES, you will be shown what database the song is in. After you make the desired changes, hit [F10] to update the record. To recommence for any other matching records, hit [ALT-F]. To go to a particular record, hit [ALT-G]. To stop the search, hit [ESC]. Notes: When searching for records, the only way to move between records is with [ALT-F]. If you selected top of database, then you can use the [Page Up/Down] and [Alt-G] keys to move between records. This applies only if your database is indexed. Print Song Inventory This option allows you to print records in the song inventory database. Similar to the search option, you can choose records that are to be printed by title, artist, album, comments or choose 5 #1 for all records. After you choose your selection and enter the appropriate information (if you chose numbers 2-5), you will be asked whether you want to search (1) All Song Databases or (2) ONLY the current database. After you make your selection, the online screen will appear. Change Active Database This allows you to change the active database. A list will appear, and you can use the cursor to move to the desired database. Hit [ENTER] on the desired database. To keep the same database, move to [ESC]. Modify Database List This allows you to activate or deactivate databases. To activate a database, select 1 and enter the name of the database. It must be a different name than other databases, and it must contain ONLY letters or numbers. No spaces, periods, commas or other special characters allowed. After you type in a valid name, a new database will created. If the database already existed (you deactivated it -- see below), a message will inform you of that, and the database will be reactivated. To deactivate a database, select 2 and choose the database that you wish to deactivate. You then have to confirm that you wish to deactivate the database. After confirming, the database will be removed from the list. The database will NOT be removed from your hard drive, it will only be deactivated. Only the index files (if you are using an index) will be deleted. Unless you manually delete the database from your hard drive, you can reactivate it by activating it (see above). To manually delete the file from your drive, delete [filename].dat. For example, if you deactivated set1 from your database list, it will not be removed from your 6 hard drive. To permanently remove it, change into your DJMate directory and type del set1.dat. Change Sorting Criteria When you select this option, a menu will appear. You can change the sorting criteria and undo changes. Changing the sorting criteria will allow you to select a primary key and a secondary key. The database(s) are sorted by the primary key first and then by the secondary key (i.e. If you chose the title as the primary key and the artist as the secondary key then Title: Faithless, Artist: ABC would come before Title: Faithless, Artist: XYZ). The second option is undo changes. When you select this option, the sorting criteria will return to its original state. In the upper left corner of the screen will be shown the following: Primary Sorting Key, Secondary Sorting Key and whether the Sorting Keys Changed. If the database is not sorted, a "Database Not Sorted" message will appear beside all three items. When "Sorting Keys Changes?" says YES, then the database(s) will be resorted when you exit. Modify Media Types/Duplicate Check: This allows you to change the media types for the song database and select whether you want duplicates to be checked for when adding songs. For media types, you can enter up to 15 different media types. You can select whether you want DJMate to search the database for duplicates before the record is added. If a duplicate is found, a message will appear saying that a duplicate has been found, and it will tell you the record number of the duplicate record. You will then be prompted to hit [ESC] to Not Add the Record or to hit any other key to continue searching. If you hit [ESC], then the record will not be added. If you hit any other key, then it will search for 7 any other duplicates. If no other duplicates are found then the record will be added. When you have DJMate check for duplicates, adding (or changing the name of) a record takes longer because the entire active database is searched for a match. When searching for a match, the song's title and artist are checked so if two different people sang the same song, it won't be flagged as a duplicate. Inventory Database This database tracks all of your inventory. The inventory is indexed by the item name. Add Item to Database This allows you to enter items into your inventory database. There are fields for name, quantity, reorder point, number per case, case price, price per dozen, price each and comments. When the quantity falls below the reorder point, DJMate will notify you. When you enter in the case quantity and one of the prices, the other two prices will be automatically calculated. To turn the auto-calculate off for the current item, hit [ALT-C]. You will be shown at the bottom of the screen whether auto-calculate is on or off. To erase all of the prices, hit [ALT-P]. Search for Item This option allows for you to search for an item. You can search by Name or Comment, and you can also choose Top of Database to start at record number one. Select the search field. Next, enter in the information that you want to search for. If a match is found, it will appear on the screen. You can enter information and hit [F10] to update record, [ESC] to abort to the menu. You can also go to other records by hitting [Page Up/Page Down] for the previous/next record, [ALT-G] to go to a particular item 8 number or [ALT-F] to continue searching for more matches. Print Inventory This option allows you to print records in the inventory database. Similar to the search option, you can choose records that are to be printed by title, comments or choose #1 for all records. After you choose your selection and enter the appropriate information (if you chose numbers 2 or 3), the online screen will appear. Check Reorder Points This option will check all of the items in the inventory database to see if any item has a quantity number less than the reorder point number. You will first be asked if the report should go to the printer. Choose Y for printer or [ENTER] for screen. After that, the report will be displayed or printed. Duplicate Check: You can select whether you want DJMate to search the database for duplicates before the record is added. If a duplicate is found, a message will appear saying that a duplicate has been found, and it will tell you the record number of the duplicate record. You will then be prompted to hit [ESC] to Not Add the Record or to hit any other key to continue searching. If you hit [ESC], then the record will not be added. If you hit any other key, then it will search for any other duplicates. If no other duplicates are found then the record will be added. When you have DJMate check for duplicates, adding (or changing the name of) an item takes longer because the entire database is searched for a match. Rolodex This option brings up the rolodex database. The database is indexed by last name, first name. 9 Add Record to Rolodex This allows you to enter items into your rolodex database. There are fields for first and last name, address (two lines), city, state, zip code, home and work phone, up to five categories, whether the person was contacted, date contacted and comments (two lines). The contacted and date contacted fields are used for the lead time check. Search for Record This option allows for you to search for a record. You can search by Last or First Name, Category or Comment, and you can also choose Top of Database to start at record number one. Select the search field. Next, enter in the information that you want to search for. If a match is found, it will appear on the screen. You can enter information and hit [F10] to update record, [ESC] to abort to the menu. You can also go to other records by hitting [Page Up/Page Down] for the previous/next record, [ALT-G] to go to a particular item number or [ALT-F] to continue searching for more matches. Print Records This will print the records in your database. You can choose to print all records or select records. Once you choose the records that you wish to print, you will be taken to the printer status screen. Mail Merge This allows you to perform a mail merge. A mail merge allows you to easily send a letter to people in your database. Above the menu will be shown which records are selected and whether the header is on or off. Option 1 will let you type the letter that is to be merged. Option 2 allows you to select the records that 10 you want to be merged into the letter. You can select by Last or First Name, Category or Comment, and you can also choose all records. Option 3 will turn the header (return address) on and off. Option 4 will print the letters. You will be prompted for the name of the file to be printed. After entering in the filename, the printer status screen will appear. Print Labels This option will allow you to print labels for the people in your database. Option one allows you to select the records that you want to have labels printed for. You can select by Last or First Name, Category or Comment, and you can also choose all records. Option number two allows you to configure your label setup. You can configure: 1) Number of Spaces Across, 2) Number of Lines Down, 3) Number of Lines per Labels (size) and 4) Number of Labels Per Page. If you enter in a number other than 0 for labels per page, then after the specified number of labels have been printed, a form feed will occur. This will most likely be used for people with laser printers. Option #2 (number of lines down) will linefeed the specified number of lines down at the beginning of the printout and after each form feed. Lead Check This option will check for contacting your clients that filled out estimates and clients in the rolodex database. Enter in the number of days you wish to check for (the default will be displayed). If a person hasn't been contacted after the number of days that you type in, their name, phone number and date the person was last contacted will be listed on the screen. You can choose for the report to go to your printer if you desire. Edit Categories 11 This option will bring up the categories list. You can have up to fifteen categories. Duplicate Check: You can select whether you want DJMate to search the database for duplicates before the record is added. If a duplicate is found, a message will appear saying that a duplicate has been found, and it will tell you the record number of the duplicate record. You will then be prompted to hit [ESC] to Not Add the Record or to hit any other key to continue searching. If you hit [ESC], then the record will not be added. If you hit any other key, then it will search for any other duplicates. If no other duplicates are found then the record will be added. When you have DJMate check for duplicates, adding (or changing the name of) an entry takes longer because the entire database is searched for a match. Package Database This option contains the package database. The package database links with the contract database. Add Package to Database You can enter in a package code, cost, up to fifteen inventory items and the quantity of each one and comments. When you are on the inventory item number, you can hit [ALT-S] to search the inventory database. This will allow you to enter the name (partial ok) of the inventory item and a list will appear with all of the items that match. Search for Package You can search for records by Package Code, Inventory Item Record Number, Comment, and you can also choose top of database. You can hit [F1] for help. Print Package Records 12 You can select record to print by Package Code, Inventory Record Number, Comment, and you can also choose all records. Contracts This option contains contract information. Prepare Contract This brings up a blank contract form. You can enter in the information in the spaces provided. Note that today's date is automatically filled in with the current system date (it can be changed if you desire). The total, sales tax, grand total and balance are automatically computed. You can hit [ALT-S] to toggle between computing sales tax or setting sales tax to $0. Also, for any of the fields that require dollar amounts, you can enter in a word such as "free". The Contract Database links with the Package Database through the party passouts field. When you are on the Party Passouts field, you can enter in a package name (defined in the package database) and hit [ALT-P]. This will bring up a list of all of the matches in the package database. Select the desired package and the price will be entered automatically in the party passouts field. If there are no matches, a message will appear informing you of that. Also, to bring up a list of all of the packages, leave the field blank and hit [ALT-P]. Hit [ALT-O] for other contractual information. The other contractual information consists of contract type, disc jockey number one and two, four lines for miscellaneous information and your cost. When on the contract type field, you can hit [F2] to list all of your defined contract types. Hitting [PAGE DOWN] will bring you to the Special Requests screen. You can enter up to seven special requests. To perform a search, 13 enter a title or artist (partial is okay) and hit [ALT-S]. Once you hit [ALT-S], you then choose whether to search for artist or title. Select the appropriate choice and if there are any records that match, they will appear in a selection box with the song database, song title and artist. When you select your desired song, the media types will appear and after you select the desired media type, the location will automatically be filled in. Note that there will be a maximum of 75 records listed at a time. If the record you are looking for is not on the list, and there are more records to search, choose "Search For More" from the bottom of the list to continue searching records. To print a contract, hit [F5]. You can then choose what information you wish to print. You can print the contract, special requests and other information. You will then be brought to the online screen. Note that after the contract is printed, the terms and conditions will be printed. The terms and conditions are contained in the files called "terms.dat". If this file is not present, the terms and conditions header will not be printed. When you save a contract, the contract is placed automatically in your calendar. The information put in your calendar are: contract number, time from, time to, the first line of customer name/address (1), occasion and where the occasion will be held. Search for Contract This allows you to search for contracts. You can search by contract number, customer name, DJ name, date, month/year, or cycle through the contracts. If you select date or month/year, you will be asked whether you wish to search by contract date (month/year) or affair date (month/year). Select the search field. 14 Next, enter in the information that you want to search for. After you make your selection, the search will commence. Up to four matches will be listed per screen. If the contract you desire is listed, type Y. Then enter the contract number. If you enter N, the search will continue. Note that only the first customer's name will be shown in the synopsis even if you searched using the second customer's name (and it was found). After you make the desired changes, hit [F10] to update the record. To stop the search, hit [ESC]. Note that the sales tax will be the sales tax that was in effect when you made the contract, even if you put in a new one (in the Utilities Section). Modify Terms & Conditions This will load your terms and conditions file into the word processor. Modify Types List This will allow you to modify the types list (which you enter in the Other Information section of the contract). You can enter the Type Code and the Type Code Description (for example, you could enter WE for type code and Wedding for type code description). You can have up to forty entries. Contract Information This option provides a range of contractual information. The first option is Sum Certain Type. Enter 0 to sum all types or enter the type that you wish to sum. This report will show the total number of that type of contract, the total cost to you and the total gross income. The second option is Average/Total Categories. Enter 0 for all types of contracts. This report will show the total number of contracts and the average and total of each of the following: package price, dancers, passouts, lights, 15 gross total and cost to you. Estimates This brings up the estimate database. Prepare Estimate This brings up a blank estimate form. You can enter a customer's name, phone number, today's date, affair type and affair date. You can also enter in whether the customer was contacted or not. Note that today's date is automatically filled in with the current system date (it can be changed if you desire). You can enter in up to thirty items and their prices. If the item is on the estimate list, hit [F2] to bring up the list. The total is automatically computed. Note that for any estimate item cost, you can enter in a word such as "free". Hit [F5] to print the estimate. Search for Estimate This allows you to search for estimates. You can search by estimate number, customer name, date, month/year or cycle through the estimates. If you select date or month/year, you will be asked whether you wish to search by estimate date (month/year) or affair date (month/year). Select the search field. Next, enter in the information that you want to search for. After you make your selection, the search will commence. Up to four matches will be listed per screen. If the estimate you desire is listed, type Y. Then enter the estimate number. If you enter N, the search will continue. After you make the desired changes, hit [F10] to update the record. To stop the search, hit [ESC]. Modify Estimate List This brings up the default estimate list. It can hold up to 40 items and their costs. When you are done, hit [F10] to save the 16 updated list or [ESC] to abort to the estimate menu. Lead Check This option will check for contacting your clients that filled out estimates and clients in the rolodex database. Enter in the number of days you wish to check for (the default will be displayed). If a person hasn't been contacted after the number of days that you type in, their name, phone number and date the person was last contacted will be listed on the screen. You can choose for the report to go to your printer if you desire. Text Editor When you choose this option, you will be prompted for the file name that you wish to edit. Enter in the name and hit [RETURN]. If the file is present, it will be loaded into the word processor, otherwise a new file will be created. The word processor was not built into this program but is a separate file. It is called TED and is copyrighted (c) by Ziff Communications. TED is a Bannerware program (free distribution, but still copyrighted by the author), but has many useful functions built into a very small program. If another text editor is desired, then the main file has to be renamed to TED and put in the DJMate program directory. If it doesn't take up a large amount of memory it should work fine. Don't forget to rename it to TED. Briefly, here are the options available. F1 : Abort will return you to the main menu without saving any changed information. F2 : This will undo information just changed. F3 : Print will send marked text to the printer. F4 : Mark will highlight desired text. This option is used to Cut and Paste and for printing. F5 : Cut will cut (remove) marked text and store it in memory. 17 F6 : Paste will take the text that was cut (now in memory) and put it where the cursor is located. F7 : Exit allows you to save the note pad. After hitting F7, simply hit return. The note pad will be saved and the program will return to the main menu. F8 : This option will delete everything to the right of the cursor. F9 : This option will delete the line the cursor is on. F10: This will undelete a line that was just deleted. Notes: You can put in your own text editor (such as edit.com that came with DOS) by doing the following (this is assuming that you are copying edit.com from your C:\DOS directory): 1) copy C:\DOS\EDIT.COM into your DJMate directory (this would be C:\DJ if you used the default); 2) change to your DJMate directory; 3) type del ted.com; 4)type ren edit.com ted.com. You can also try other text editors or word processors however the editor must save to the ASCII format if you want to be able to use the file that you created in a mail merge. Also, the editors that you can use depends on your available memory. While you should have no problem using edit.com, you may have a problem with large, more sophisticated text editors/word processors. You can always copy TED.COM from the program diskette if you have any problems. Calendar This option brings up the DJMate Calendar. The Calendar screen consists of three areas. The first area in the upper left corner is the calendar. If you have an event on a particular day, it will be highlighted. The second box on the right side is the view box. The view box shows the first line of all of the scheduled events for the highlighted day. If you have more than twelve entries on a particular day, an arrow will appear in the bottom right corner of the box. As you move down, the list will scroll 18 so that you can see all of the entries. As the top entries scroll off the screen, an up arrow will appear in the upper right corner. The third box located in the lower part of the screen is the data box. The data box shows the complete entries. You can bring up the help box by hitting [F1] while the calendar is active. While in the calendar, you can navigate through the days using the cursor keys. To change months, use the [CTRL-LEFT] and [CTRL- RIGHT] arrow keys. To change years, use the [CTRL-UP] and [CTRL- DOWN] arrow keys. You can move to the view box by hitting [ALT-M] for modify. Select the appropriate entry that you wish to view (or modify) using the up and down arrow keys, and then hit Enter on the desired entry. It will bring up the entry in the data box. To enter a new entry, hit move the cursor to the desired day and hit [ALT-E]. To delete an entry, hit [ALT-D]. A menu will come up. Choose whether you wish to delete one entry or a range of entries. If you select one entry, then you can move the cursor to the desired entry and hit [Enter]. If you choose to delete a range of entries, you will be prompted to enter a beginning date and an ending date. For example, if you wanted to delete all entries from the year 1992, you would enter 01/01/92 for the beginning date and 12/31/92 for the ending date. After confirming that you wish to delete the records, they will be deleted. To print the calendar, hit [ALT-P]. This will bring up a menu allowing you to choose whether you want print an overview of the calendar or complete entries. If you select overview, it will print the date, time and the first line of an entry. If you select complete entries, then it will print all of the entry's information (all four lines). Next, you will be asked to select 19 the range of dates to be printed. To print all entries, type all in the first box. To select a range, type in a beginning date and an ending date. Notes: When you delete a calendar entry, it will be permanently erased; you will not be able to undelete it. There is a maximum of 100 entries for any given day. Utilities Custom Program List This a menu program that allows you to run other programs without exiting DJMate. While on this menu, you can hit [F10] for the dos prompt or [ESC] to escape back to the Utilities menu. The menu contains nine spaces for programs. To run a program, hit the number assigned to that program. To enter or modify an entry, hit [ALT-A]. You will be prompted to enter the number of the entry that you wish to use. Next, the entry box will appear. It will be either blank (if it is currently empty) or have the information for the program that's already entered. There are four fields for each entry. They are program name, path, filename and parameters. Enter in the information. While you are on the path or filename field, you can hit [F2] to browse your directories/files and select the desired file. Hit [F10] when you finish filling in the information. To erase an entry, hit [ALT-E] and select the number of the entry that you wish to erase. Confirm the deletion by hitting Y. Notes: Because the custom menu program is within DJMate, you may not have a very large amount of memory available to run your other programs, therefore you probably won't be able to run all of your programs from here. Modify Defaults 20 Modify Colors: You can change the main foreground and background colors as well as message foreground and background colors. As you change the numbers, the colors will take effect immediately showing what the new colors look like. Modify Printer Port: You can change the current printer port with this option. The current printer port is shown near the top of the screen. Modify Return Address: This allows you to change the return address. Modify Sales Tax: This allows you to change the current sales tax rate. Only enter in the number (i.e. for 8.25% sales tax, enter 8.25). Export/Import: This brings up the Export/Import menu. First, choose which database you wish to export/import. You can choose the song, inventory and rolodex databases. After you choose the desired database, you then choose whether you wish to import from an ascii file, import from a DJMate file, export to an ascii file or export to a DJMate file. When exporting, you should use the DJMate file format whenever possible. Both formats export very cleanly, however when importing, the DJMate format always will work while importing ascii files may lose some data (depending on record length and a few other items). After you choose the desired option, you will be prompted for a filename. If you are importing and the filename exists, the file will be imported. If you choose to export records, you must give a filename that does not exist. If it exists, an error message will be shown and you will be prompted for another filename. You will then have to choose the records that you wish to export. After choosing the 21 records, they will be exported to the file. Notes: When importing ascii text, they must be in a certain format. Refer to Appendix A for the record formats. Compress Databases: This option will compress all of your databases. Any records that you marked for deletion will be permanently erased and the files will be compressed and cleaned up. After selecting this option, you will be asked to confirm that you wish to compress the databases. Type either Y or N. If you type Y, then the compression will proceed. This can take quite a while (depending on how many entries you have in each of your databases and the speed of your computer). If, after running this the first time, you see that it takes a very long time, you may want to have this run overnight. It is suggested that you run this option once a month to keep your databases as compact as possible. Note: the files are backed up with the name [f-name].bak before they are compressed (i.e. rolodex.dat will be backed up as rolodex.bak). Check Reorder at Startup: This allows you to disable the reorder checking feature at startup. Enter Y to check at startup or enter N to disable checking. Set Lead Time Default: This allows you to set a default for lead time checking (in the estimate and rolodex section). 22 Appendix A Record Formats When importing records, they must be in the below formats otherwise they will not be imported correctly. The files must be comma delimited. Each field (even numeric fields) must be enclosed in quotes. The status field in each format is whether the record is marked for deletion. If the field is true, then it is not marked for deletion. If a note beside a field says that it the field must be numeric, then it must be numeric otherwise it will be 0. Note that some fields that should be numeric (such as # of copies) don't have to be numeric; only the fields with the note beside it. Song Record Format status - THIS FIELD SHOULD EQUAL TRUE title artist second artist writer genre song length subgenre year beats per minute copies[1] - NUMBER OF COPIES OF MEDIA TYPE 1 copies[2] - NUMBER OF COPIES OF MEDIA TYPE 2 copies[3] - NUMBER OF COPIES OF MEDIA TYPE 3 copies[4] - NUMBER OF COPIES OF MEDIA TYPE 4 copies[5] - NUMBER OF COPIES OF MEDIA TYPE 5 type[1] - NUMERIC FIELD (Media Type 1) type[2] - NUMERIC FIELD (Media Type 2) type[3] - NUMERIC FIELD (Media Type 3) type[4] - NUMERIC FIELD (Media Type 4) type[5] - NUMERIC FIELD (Media Type 5) album title location comment Inventory Record Format status - THIS FIELD SHOULD EQUAL TRUE calc - THIS FIELD SHOULD EQUAL TRUE; ARE PRICES AUTO-CALCULATED? name quantity - NUMERIC FIELD reorder point - NUMERIC FIELD case price - NUMERIC FIELD number per case- NUMERIC FIELD per dozen price- NUMERIC FIELD price each - NUMERIC FIELD comment 23 Rolodex Record Format status - THIS FIELD SHOULD EQUAL TRUE first name last name address (line 1) address (line 2) city state zip code home phone work phone cats[1] - NUMERIC FIELD (These are the categories) cats[2] - NUMERIC FIELD (These are the categories) cats[3] - NUMERIC FIELD (These are the categories) cats[4] - NUMERIC FIELD (These are the categories) cats[5] - NUMERIC FIELD (These are the categories) contact - THIS FIELD MUST EITHER BE N OR Y - Person Contacted Field contdate - DATE CONTACTED FIELD IN JULIAN FORMAT; SET TO 0 IF UNSURE comment1 comment2 24